Working with templates

De Jonckheere Group

With X-Forms you can quickly, error-free and easily create letters, quotes, contracts or memos. Documents always have the correct corporate identity. They are therefore easily recognizable and have a professional appearance.


You will receive a unique setup in X-Forms, which you can manage completely yourself. So you are not dependent on anyone.

Efficient and error-free

Information only needs to be entered once. This not only saves time but also reduces the chance of errors.

Uniform corporate identity

Corporate identity elements are added automatically. This prevents boring repetitive work.

Templates make working easy

Do you always want the same corporate identity to appear professional to your customers? Does your organization create a lot of documents for customers? Do you spend a lot of time drawing up contracts or quotations?

With DocBase X-Forms you can easily create documents. The corporate identity is also immediately available in MS Word if you use X-Forms. In a template. You add the correct data and store the information in the right place. This way you guarantee brand experience and consistency of your communication. You save duplication of work and have time for other tasks.

Have you just sent a quote? Then X-Forms automatically saves it under the correct customer. With X-Forms you can quickly, error-free and easily create letters, quotes, contracts or memos.


Better document creation in less time

With X-Forms you can quickly, error-free and easily create letters, quotes, contracts or memos. Documents always have the correct corporate identity. They are therefore easily recognizable and have a professional appearance.

X-Forms also immediately adds the correct data and automatically saves the documents in the right place. Have you just sent a quote? Then you will automatically find it under the right customer with X-Forms.

You do not have to manually enter frequently used data each time. All your documents become uniform and error-free. That makes your work a lot easier. And better quality.

Make your document creation easy

Do you work with MS Word? Then you can work easier and much faster with X-Forms.

It makes your work a lot more fun, because you have time for other tasks that may be more challenging.


Don’t lose anything

If you work with a template, you work with basic information that is already ready when you start with your document. This prevents you from accidentally overwriting a document. As is the case when you use a basic document over and over again and you mistakenly rename the old one. As a result, you will lose the original document.

With X-Forms you won’t lose anything. The chance of overwriting is small.

Together our automotive customers sell

Together, we will find the right configuration

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✔ Together our automotive customers sell 120.963 cars, new and second-hand


Through authentication and automatic deletion, you comply with privacy laws.

Insight and user friendliness

All the information is structured and easily retrievable.

Insight and ease of use

DocBase displays the relevant data per branch or per topic.

Save costs

You spend less time on administrative tasks.

Overview of our customer cases


“As a corporate Document Management system, DocBase meets our strict requirements and enables us to provide our organization with good, stable, and integrated ICT solutions. Equally important; the controlled path to less paper storage and the clearing of filing cabinets and spaces has been definitively and seriously undertaken with DocBase, with only benefits for everyone. And that’s what matters”

Marcelle Zeddeman, servicemanager at Rotterdam University of Applied Sciences

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Financial services

“Thanks to DocBase and the secure hosted environment, we can perform this work in the shortest possible time and at the lowest possible cost. Regarding privacy: we are an outsourcing party for our clients, so once files are handled, all information about them is deleted. This model brings together personal approach and the most effective automation. DocBase is an extremely important tool in this entire model for us. It is affordable, adaptable, and leads to optimal process control”

Bas van Pelt, Co-Founder of Netvice

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An academic hospital in Belgium has been using DocBase for over ten years for all non-patient-related documentation. It is crucial to use the correct protocols of the moment, for example, for cleaning a dialysis machine. DocBase supports the process of version control and digital review. It also tracks whether the correct paper version (a requirement in the hospital) is present at the respective device. This is quality management at its best.

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Membership organizations

DocBase is also suitable for use as a CRM solution. The largest membership organization in the Netherlands manages its four million members with DocBase X-Forms. DocBase automatically stores sent letters with the respective members. Another membership organization provides crucial information to hundreds of care specialists in the mental health sector through DocBase by integrating it with their intranet.

“The acceptance of the system is much greater than we expected. People see that it just works, and that is favorable because this implementation of DocBase saves the organization a lot of time and money. And if there’s one thing we don’t have in healthcare, it’s time and money…”

Bob Gerzon, Executive Secretary at GGZ Nederland

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“In environments like ours, our quality documents must be easily accessible, you must always have the correct version, and you need to know the history of such a document. DocBase keeps track of all of that perfectly. An additional advantage is being able to fill in the sampling forms online and store the reflection of it in DocBase. Fully paperless work is the future.”

Sipke Talsma, Quality Officer at ALNN

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