Sales files

At DocBase, we are aware of the numerous developments in the automotive industry. The intense competition in the electric vehicle sector and the evolution of the agency model are expected to bring about significant changes. But ultimately, you want to sell as many cars as possible at the lowest possible cost. One way is to be relieved of administrative tasks. The problem is that currently, many documents need to be collected at various times from different systems. These documents are scattered and not stored in a structured way. As a result, the file is incomplete, and it takes a lot of time to find the right information. This frustrates you.

It cannot be the case in this day and age that managing documents takes so much time and effort. Automation comes into play here. We believe in completing files efficiently. We understand that not being able to find information is frustrating. That’s why we have developed DocBase Automotive.

Phase 1: The Analysis phase – bringing efficiency

Firstly, we collectively map the existing IT systems and their usage during a workshop. It is important to understand which fields in systems, such as Autoline, are essential so that we can later determine a logical connection or business rule. During the analysis phase, we also examine whether existing processes are logical by engaging with users.

For example, it may be revealed that the manual process has too many approval processes, preventing unnecessary processes from being digitized.

Phase 2: Testing incremental improvements – continuity to the existing process

After the analysis phase, gradual improvements are proposed, and the DocBase setup is adjusted to the specific situation within your company. This way, existing work processes are not put under pressure. By setting up incrementally and conducting various tests, our experience shows that customers can have a working system in a relatively short time (ten to fifteen days).

This is a significant advantage compared to competitive systems, where often expensive consultants are needed for months to set up a complete document management system and the associated automated document-driven workflows.

Phase 3: Fine-tuning the solution – a continuous process

All the mentioned phases are supported by a highly experienced consultant in document management. Even after the setup, conversations with users will continue to keep the document management system up-to-date or further develop it.

A significant advantage of DocBase is its flexibility: at any time, you can decide to introduce customizations again.